Meeting Transcription

PrismaScribe turns any meeting into an accurate, searchable transcript — with speaker identification, structured meeting minutes, and a clear summary.

Get Started
  • Upload a recording or use the mobile meeting bot
  • 99+ languages · up to 32 speakers · 98%+ accuracy
  • Free tier — no credit card required
AI meeting transcription with speaker identification and structured meeting minutes

How to Transcribe a Meeting

Meeting transcription process in PrismaScribe: transcript with speaker labels and structured meeting minutes
1

Capture the meeting

Send the meeting bot to your Zoom, Google Meet, or Microsoft Teams call — or record the meeting yourself with Zoom's recorder, a screen recorder, or any voice recorder. Offline meetings work too; anything you can record, you can transcribe.
2

Upload or let the bot do it

Drag and drop your recording, paste a shareable link from Google Drive, or just let the meeting bot stream the call straight into PrismaScribe. We accept MP3, MP4, WAV, M4A, MOV and dozens more formats. Nothing to install on the web.
3

AI transcribes and identifies speakers

PrismaScribe converts the speech to text with 98%+ accuracy and labels up to 32 speakers — handling crosstalk, background noise, and accents. Roughly 2 min of processing per hour of audio.
4

Get meeting minutes and export

One click turns the transcript into structured meeting minutes — agenda, key decisions, action items, participants — plus a clear summary. Export as TXT, SRT, VTT, PDF, Word, and Markdown, edit any line, and share with your team.
Start Transcribing Meetings

What Makes PrismaScribe Meeting Transcription Different

Structured Meeting Minutes, Not a Raw Transcript

Most tools hand you a wall of text. PrismaScribe gives you organized meeting minutes — agenda, key decisions, action items with assignees, a participant list — plus a clear summary. Automated meeting notes that cut your follow-ups instead of adding to them.

Two Ways to Capture a Meeting

Send the mobile meeting bot to your Zoom, Google Meet, or Microsoft Teams call, or upload any recording through the web platform. Same transcription quality, same structured output — pick the path that fits the meeting.

98%+ Accuracy, 99+ Languages

Accurate transcription even when several people talk at once, with automatic language detection across 99+ languages — including non-native speakers and conversations that switch languages mid-meeting. Speaker identification labels up to 32 people throughout.

Fast Turnaround, Private by Default

About 2 min of processing per hour of audio — upload, walk away, get notified. Your meeting data is encrypted at rest and in transit, isolated from other users, and never used to train AI models.

Get Meeting Minutes, Not Just a Transcript

A raw transcript still leaves you with work to do. PrismaScribe turns it into AI generated meeting notes you can act on — here's what comes out of every meeting.

The topics and outline the meeting actually covered — a quick map of what was discussed, so anyone can catch up in seconds.

A clean, numbered list of what was decided. No more digging through the transcript to confirm what the team agreed to.

Tracked tasks with who owns each one — so follow up emails write themselves and nothing falls through the cracks.

Everyone who attended, named. Speaker identification keeps attribution clear when you revisit the conversation months later.

One-click meeting summaries, automated summaries for stakeholders, and share-ready meeting recaps — the key points without the scroll.

Multilingual transcription across 99+ languages with automatic detection and code-switching support — and you can translate the finished transcript into another language afterward.

Structured meeting minutes: agenda, key decisions, action items, participants
PrismaScribe meeting bot joining a call with a live transcript view
Meeting Bot

A Meeting Bot for Zoom, Google Meet & Teams

The PrismaScribe meeting bot joins your online meetings on iOS and Android — it sits in the call as a participant, records the audio, and transcribes it live during the meeting or right after it ends, with speaker recognition on by default and audio event tags for laughter, applause, and more. Don't want a bot in the room? Skip it — the upload workflow is completely bot free and produces the same transcript and the same meeting minutes.

Who Uses PrismaScribe for Meeting Transcription

One meeting transcription app, a lot of workflows. Pick a team to see how it fits.

Turn every call into a record you can act on.

  • Transcribe client and prospect calls with speaker labels.
  • Pull the key points straight into follow up emails.
  • Keep the whole team on the same page about every deal.
Sales rep reviewing a meeting transcript with speaker labels and action items

Security and Privacy for Meeting Transcription

Meeting transcripts hold sensitive material — client details, strategy, personnel, financials. One note up front: PrismaScribe is not currently HIPAA compliant, so if you handle protected health information, check your organization's policies first.

Enterprise-Grade Encryption

Meeting data is encrypted at rest and in transit using industry-standard protocols.

Isolated User Data

Your transcripts stay yours — never shared across accounts or visible to other users.

No Training Reuse

Your meeting content is never used to train AI models — not now, not later.

Secure Storage & GDPR

Files live in enterprise-grade cloud storage with isolated environments; data handling follows European privacy standards.
Trusted by Teams Worldwide

What Teams Say About PrismaScribe Meeting Transcription

Join thousands who've transformed their content workflow

"I used to take notes during demos and miss half of what the prospect said. Now I record the call, upload it, and I have a clean transcript with speaker labels and the action items pulled out before I've started the follow-up email. My follow ups are sharper because I'm quoting them, not paraphrasing from memory."
DB

Daniel Brooks

Account Executive at B2B SaaS

Frequently Asked Questions

Everything you need to know about meeting transcription

A meeting transcription is the written, word-for-word record of what was said in a meeting. To transcribe a meeting means converting that spoken conversation into accurate, searchable text — usually with speaker labels and timestamps, so you can see who said what and jump to any moment. PrismaScribe also produces structured meeting minutes (agenda, key decisions, action items) and a clear summary from the same recording.
Two ways with PrismaScribe. Use the mobile meeting bot — it joins your Zoom, Google Meet, or Microsoft Teams call and transcribes it automatically — or record the meeting yourself (Zoom's local recording, a screen recorder, any tool) and upload the file. Either way you get accurate transcription with every speaker labeled, plus meeting minutes and a summary, in about 2 min per hour of audio.
The mobile meeting bot works with Zoom, Google Meet, and Microsoft Teams — those are the supported meeting platforms for live bot transcription. For anything else, use the upload workflow: record the meeting locally, then upload the file and it still identifies every speaker and produces full meeting minutes.
Yes. The web platform is completely bot free — upload any meeting recording and you get the same transcript, the same speaker recognition, and the same meeting notes. A lot of people prefer a transcription tool that does not drop a bot into the call, and PrismaScribe does not require one. The bot is just an extra option on mobile for automatic capture, and it does not need calendar access or auto-join permissions.
Not really — ChatGPT and similar AI chat tools are not built to capture or transcribe meeting audio, and they do not join calls or record audio. You could paste an existing transcript into an AI chat to summarize it, but you still need something to produce the transcript first. PrismaScribe handles the whole job: it transcribes the meeting, identifies speakers, and generates the summary, meeting minutes, and action items.
PrismaScribe's free plan includes 30 minutes of transcription per month (with a 15-minute daily cap) and full access to speaker identification, meeting minutes, all six export formats, and 99+ languages. It's a permanent free tier — no credit card, no trial clock. Tools like Google Meet's built-in transcription can be free on certain accounts too, but they're limited to that platform — PrismaScribe transcribes both live calls and recordings from anywhere.
Yes — that's PrismaScribe. On mobile (iOS and Android), the meeting bot joins your Zoom, Google Meet, or Microsoft Teams call and records and transcribes it directly. On the web, you can also record the meeting yourself and upload it — the file gets transcribed with speaker labels, meeting minutes, and a summary.
Speaker identification automatically recognizes and labels different speakers in the conversation — PrismaScribe can identify up to 32 speakers in a single recording. Accuracy is highest with clear audio and distinct voices; heavy crosstalk or very similar-sounding voices can reduce attribution accuracy. You can rename or reassign any speaker in the editor afterward.
PrismaScribe supports 99+ languages with automatic detection — you don't pick the language before transcribing, the system detects it. That works well for global teams and conversations involving non-native speakers, including ones where people switch languages mid-meeting. If you need the transcript translated into another language afterward, that's available too.
Yes — when the meeting bot joins your Zoom, Google Meet, or Microsoft Teams call, you can choose live transcription mode and watch real-time transcripts appear as people talk. On the web platform the workflow is upload-based — you transcribe the recording right after the meeting ends, which still only takes about 2 min per hour of audio.
Use the PrismaScribe mobile app on iOS or Android. The meeting bot joins your online meetings and transcribes them, and you can also upload a recording from your phone and get a full transcript, meeting minutes, and a summary.
File limits depend on your plan: 250 MB on Free, 2 GB on Starter and Premium, 5 GB on Pro. Duration limits are 15 minutes (Free), 5 hours (Starter and Premium), and 8 hours 20 minutes (Pro). Most one-hour meetings sit well within these. If you need to turn a recording into subtitle files, the same limits apply.
Recording and transcribing a meeting is generally fine when participants are aware of it, but consent rules vary by country, state, and context — some places require everyone's consent, others only one party's. If you use the meeting bot it announces itself in the call; if you record and upload yourself, follow your local laws and your organization's policy. The consent call is yours.
Yes. PrismaScribe uses enterprise-grade encryption for meeting data at rest and in transit, keeps your transcripts isolated from other users, and never uses your content to train AI models. Data handling follows GDPR-compliant practices. Note that PrismaScribe is not HIPAA compliant for regulated healthcare data.

Have another question? Contact our support team

Start Transcribing Your Meetings Today

Upload your next meeting recording — or send the bot to your next call — and get an accurate transcript, structured meeting minutes, and action items in minutes.

98%+ accuracy with speaker identification
Structured meeting minutes — agenda, decisions, action items
Free tier — no credit card required
Start Transcribing Free

No awkward bots. No complicated permissions. Just accurate meeting transcripts.